Voting: Filipo Dorcas, Alekso Miller, David Beck, Charlotte Burton, Tim Rice, Jane Shevtsov
Non-voting: Vilĉjo Harris, Enrique Haro Marquez, Vinĉjo Allison
A quorum is declared. Phil explains the procedure to the board candidates who are present.
The jarraporto is being prepared. We are still waiting on a few reports from the chairs of various committees and funds. The jarraporto will be distributed in person at the kongreso and then digitally to members who request it. We are reminded that the jarraporto is always for the previous year. Phil requests information about the congress and voting. All members with email addresses on file with us are sent the digital ballot to vote online. All members who do not have an email address on file with us are sent a paper ballot. All ballots must be received by the end of the first day of the Landa Kongreso (that is, the day of the Solena Malfermo of the Landa Kongreso) are counted during the congress and the results announced at that time. Action Item: Phil will send emails to the board and also the members about the schedule for the LK.
The treasurer explains in brief the draft budgets that have been sent to the board. The end result includes a deficit of just over $4000. This could easily change if the market reacts well, or if we get more donations, or if we earn income from the congress next year. However, these are items that we cannot effectively predict, and so it is proposed that we present the members with a budget that does not include the income from these sources which we can hope for but which we cannot guarantee or reliably predict. In this way, we can present an honest picture to the members of what the current status quo will look like, and we will be communicating more honestly with members about the states and needs of the organization. Jane recommends a change on one line from ELNA to E-USA. The secretary makes this change. David moves that we approve this budget. Tim seconds. The board unanimously approves.
While the president’s report in the jarraporto will not include a five year plan, the new board will begin working on this plan as soon as the kongreso ends. We will also try as a board to more effectively use existing management tools such as Trello, in order to make sure that all board members are able to keep track of who is doing what and when. The five year plan will begin with the first year as a concrete list of projects we are already planning and working on. The Trello board will help board members keep track of action items and projects which need to be accomplished. Discussion briefly ensues as to how to reasonably introduce a project management system and ensure buy-in.